State Records Manual and Schedule

    The records retention schedule is a calendar of the length of time information should be retained.  At the termination of the retention period, the record information is able to be destroyed unless delayed by an outstanding departmental or legal need.

    The State Records Commission approves all retention schedules. Record retention periods vary for different types of records according to identified administrative, fiscal, legal and historical needs. Permanently scheduled records are preserved in the State Archives or, in some instances, by the agency. The State Archivist assumes legal custody and responsibility for access to records preserved in the State Archives.

    State Records Manual

    The State Records Manual identifies records by series and establishes the time-frames for preservation of records.

    Navigation