RG 081 Secretary of State

    The office of Secretary of the Territory was created by the Organic Act of 1838, which established the Iowa Territory, while the Office of Secretary of State was created in 1846 under Article V of the Constitution of 1846. Over the years, the Secretary of States Office has been responsible for numerous state functions. The records of the office have been divided into five subgroups (Corporation Records, Census Records, Election Returns, State Land Records, and Records of the Legislature). The following is a partial list of records in our holdings arranged by subgroup:

    GeneralDate Span
    Agreements - 28E 1966-1999
    Agricultural Reports/ Fiduciary Agricultural Reports 1976-2000
    Bids, Specifications and Contracts 1857-1871, Undated
    Certificates - Notaries Public 1855-1873
    City Boundary Adjustments 1947-1996
    Correspondence 1839-2008
    Criminal Matters - Discharge Warrants 1851-1904
    Iowa Department Rules 1952-1978
    Miscellaneous Records: Attorney General Opinions 1941-1964
    Miscellaneous Records: Justice of the Peace 1900-1907
    Miscellaneous Records: Railroads 1857-1874, Undated
    Miscellaneous Records: Record of Blind Asylum 1853-1883
    Miscellaneous Records: Semi-Centennial of Iowa 1896
    Miscellaneous Records: Township Clerks 1903-1907
    Oaths of Office 1846-1904
    Official Bonds 1838-1908
    Original Notices 1923-1997
    Proclamations - Governors 1838-1904
    Record of Official Bonds 1846-1919
    Register of Motor Vehicles 1904-1908
    Reports: County Officers 1858-1884
    Reports: Corporation Mergers 1890-1891
    Reports: County Criminal Returns Undated
    Reports: County Officers Elected 1857-1890
    Reports: Crop Statistics 1901-1907
    Reports: District Courts 1870-1903
    Reports: Oil Inspections and Oil Inspectors 1897-1909
    Reports: Railroads 1856-1904
    Reports: State Officers and Institutions 1877-1900
    Reports: Requisitions and Orders 1853-1897
    Reports: Vouchers 1851-1910
    CorporationsDate Span
    Affidavits of Withdrawal (Foreign) 1907-1964
    Applications for Certificates of Authority (Foreign) 1910-1982
    Applications for Certificates of Authority to Use Trade Name, Renew Trade Name or Renew Assumed Name (Foreign) 1864-1876
    Applications for Registration of Label, Trademark or Form of Advertising 1918-1998
    Applications to Adopt or Renew an Assumed Name (Foreign), Dead 1969-1973, 1978
    Applications to Elect or Renew an Assumed Name (Domestic) 1961-1983
    Articles of Incorporation Books, Businesses 1935-1965
    Articles of Incorporation Books, Non-Pecuniary 1943-1965
    Articles of Incorporation, Cities and Towns 1859-1941
    Assignment of Trademarks 1948-1965
    Certificates of Assignment of Label, Trademark or Form of Advertising 1948-1970
    Certificates of Authority and Withdrawal (Foreign) Unknown-1983
    Certificates of Authority/Incorporation 1931-1984
    Certificates of Registration of Label, Trademark or Form of Advertising 1848-1988
    Correspondence, Corporations Undated
    Correspondence, Letters 1874-1904
    Domestic Cooperative Register 1947-1949
    Executive Council Resolutions - Stock Issues 1940s-1960s
    Incorporation Records of Businesses - Banks c.1870-c.1909
    Incorporation Records of Businesses - Bridges, Ferries and Construction Companies c.1850-c.1909
    Incorporation Records of Businesses - Building, Loan, Investment and Trust Companies c.1870-c.1909
    Incorporation Records of Businesses - Electric, Gas and Power Companies c.1855-c.1909
    Incorporation Records of Businesses - Insurance Companies c.1857-1909
    Incorporation Records of Businesses - Manufacturing and Mercantile c.1866-1909
    Incorporation Records of Businesses - Railroads 1851-1909
    Incorporation Records of Businesses - Telegraph and Telephone 1858-1909
    Incorporation Records of Businesses - Water Companies 1855-1909
    Incorporation Records, Non-Pecuniary - Cemeteries 1860-1883
    Incorporation Records, Non-Pecuniary - Churches and Religious Societies c.1854-c.1873
    Incorporation Records, Non-Pecuniary - Colleges and Seminaries 1852-1876
    Incorporation Records, Non-Pecuniary - Libraries 1853-1878
    Incorporation Records, Non-Pecuniary - Lodges and Orders 1859-1895
    Public Utility Agreements 1940s-1960s
    Proof of Publications 1959-1979
    Receipts 1957-1959, 1976-1979
    Reinstatements - All Chapters 1968-1975
    Reinstatements - Cooperatives 1939-1983
    Census RecordsDate Span
    Federal Census Returns - Agriculture 1850-1870
    Federal Census Returns - Industrial 1850-1870
    Federal Census Returns - Mortality 1850-1870
    Federal Census Returns - Population 1850-1870
    Federal Census Returns - Social Statistics 1850-1870
    Election RecordsDate Span
    Abstract Record of Soldiers Vote 1862-1864
    Candidates Sworn Statements of Election Expenses 1908, 1944-1972
    Canvass and Abstracts
    Correspondence, Elections, General 1847-1910
    Correspondence, Elections, Correspondence, Elections, Soldiers Vote 1862-1864
    Election Returns, General 1887-2004
    Election Returns, Primary 1908-2004
    Election Returns, Special 1916-1940
    Elections, Superintendent of Public Education 1918
    Elections, Treasurer 1918
    Minutes of Executive Council as Board of Canvassers
    Minutes and Proceedings of the Electoral College 1874-1885
    Minutes and Proceedings of the State Board of Canvassers & Soldiers Votes During Civil War
    Miscellaneous
    Nomination Papers Filed for Primary Election 1907-1916
    Nominations - Congressional 1918
    Nominations - Judges of Supreme Court 1918
    Nominations - Judicial 1918
    Nominations - Railroad Commissioners 1918
    Nominations - Representatives 1918
    Poll Records of Civil War Soldiers 1862-1865
    Precinct Boundaries and Maps, Counties 1972-1992
    Precinct Boundaries and Maps, Schools 1983-1992
    Record of Contested Elections 1885-1938
    Land Records: Surveyor General's OfficeDate Span
    Surveyor General's Office
    Account Books 1847-1866
    Correspondence, Commissioner of the General Land Office 1843-1884
    Correspondence, Deputy Surveyor General to Surveyor General 1832-1858
    Correspondence, Surveyor General Letter Books 1828-1866
    General Land Office, Federal Tract Books
    Land Grants, School Lands - 16th Section Grant, Index 1849-1892
    Land Grants, School Lands, 500,000 Grant, Index 1949-1892
    Survey Records, Administrative - Contracts and Bonds of Deputy Surveyors 1831-1864
    Survey Records, Administrative - Recommendations for Positions 1832-1853
    Description of Lands on the Interior Sectional Lines
    Original Survey Plats
    Original Survey Plats (Copies)
    Original Surveyors Field Notes, Subdivisions (Section Lines)
    Original Surveyors Field Notes, Town Lines
    Original Surveyors Field Notes (WPA Copies), Subdivisions
    Original Surveyors Field Notes (WPA), Town Lines
    Land Records: Register of State Land OfficeDate Span
    Accounts 1841-1853
    Board of Public Works - Account Books 1847-1855
    Board of Public Works - Letter Book 1847-1852
    Board of Public Works - Proceedings of Meetings 1847-1854
    Board of Public Works - Reports 1848-1850
    Correspondence, Letter Books 1863-1883
    Correspondence, Relative to Land Claims 1854-1890
    Correspondence, Register of Land Office, Letter Books 1855-1906
    Des Moines River Improvement Commission c.1856-1858
    Iowa City Lots (Certificates and Sales Book)
    Land Grants, Agricultural College Grant - Certificates of Final Payment 1864-1911
    Land Grants, Agricultural College Grant - Miscellaneous Papers Pertaining to Grant 1862-1869
    Land Grants, Agricultural College Grant - Tract Book 1861-1899
    Land Grants, Des Moines River Grant - Land Claims 1849-1872
    Land Grants, Des Moines River Grant - Certificates of Which Deeds were to be issued 1847-1850
    Land Grants, Des Moines River Grant - Deeds (Des Moines River Land Company) 1850-1859
    Land Grants, Des Moines River Grant - List of Land Sold for the Improvement of the Des Moines River 1848-1853
    Land Grants, Des Moines River Grant - Patents Delivered
    Land Grants, Des Moines River Grant - Register of Certificates and Sales
    Land Grants, Des Moines River Grant - Register of Receipts 1847-1851
    Land Grants, Des Moines River Grant - Tract Book
    Land Grants, Des Moines River Grant - Land Grants, Saline Land Grant
    Land Grants, Des Moines River Grant - Record of Patents (Certificates of Final Payment) 1854-1937
    Land Grants, Des Moines River Grant - Tract Book 1853-1915
    Land Grants, School Lands - 16th Section Grant, Certificates of Final Payment (Record of Patents) 1849-1937
    Land Grants, School Lands - 16th Section Grant, Certificates of Final Payment (Numerical Listing) 1849-1936
    Land Grants, School Lands - 16th Section Grant, Township Plats, T65-71 R5-8W 1847-1855
    Land Grants, School Lands - 16th Section Grant, Tract Books 1849-1896
    Land Grants, School Lands - 16th Section Grant, List of Errors in 16th Sections 1847-1860
    Land Grants, School Lands - 16th Section Grant and 500,000 Acre Grant, Sale of School Lands 1848-1888
    Land Grants, School Lands - 500,000 Acre Grant, Certificates of Final Payments (Record of Patents) 1849-1937
    Land Grants, School Lands - 500,000 Acre Grant, Certificates of Final Payments (Numerical Listing) 1848-1934
    Land Grants, School Lands - 500,000 Acre Grant, Tract Book 1854-1896
    Land Grants, School Lands - 500,000 Acre Grant, Lands Selected Under Grant
    Land Grants, School Lands - Mortgaged School Lands, Patents Issued (#1-562) 1863-1927
    Land Grants, Swamp Lands - Correspondence 1849-1889
    Land Grants, Swamp Lands - Record of Swamp Land Selections 1853-1858
    Land Grants, Swamp Lands - Record of Patents, Idemnity Swamp Lands, Federal Patents to State 1862-1898
    Land Grants, Swamp Lands - Record of Patents, Idemnity Swamp Lands, State to Counties 1859-1867
    Land Grants, Swamp Lands - U.S. Idemnity Swamp Land Patents 1863-1867
    Land Grants, Swamp Lands - Indemnity Swamp Lands for which Idemnity has been allowed by U.S. (1850-1877) 1878
    Land Grants, University Grant - Certificates of Final Payment 1854-1897
    Land Grants, University Grant - Record of Patents 1853-1920
    Land Grants, University Grant - Tract Book 1850-1915
    LegislatureDate Span
    Bill Register, House 1858-1984
    Bill Register, Senate 1858-1984
    Bills - Council Files 1838-1845
    Bills - House Files 1838-1945
    Bills - Senate Files 1846-1937
    Bills - Printed (House and Senate) 1880-1919
    Bills - House, Adopted 1947-1978
    Bills - House, Enrolled 1979-2010
    Bills - House, Not Adopted 1949-1974
    Bills - Senate, Adopted 1949-1978
    Bills - Senate, Enrolled 1979-2010
    Bills - Senate Files, Not Adopted 1947-1974
    Committee Books, House 1898, 1917-1937
    Committee Books, Senate 1898, 1917-1937
    Enrolled Bills, House and Senate 1953-2012
    Journals, House 1838-1842, 1860-1970, 1989-2010
    Journals, Senate 1854-1970, 1989-2010
    Journals, Territorial Council 1838-1840
    Laws of Iowa 1838-2010
    Minutes, House Committees 1860-1939
    Minutes, Senate Committees 1860-1945
    Petitions to the General Assembly 1839-1979
    Reports 1835-1941

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