Arts Event Partnership Grant
Arts Event Partnership Grants support the presentation of special events such as virtual or in-person conferences, festivals, symposiums and other public gatherings that contribute to the vitality of the arts in Iowa.
Priority will be given to applications that fall outside the scope of the department’s regular granting programs. Program funding is limited and is available on a first-come, first-served basis until funds are depleted.
Funding for the Partnership Grant is made possible by an annual appropriation from the Iowa Legislature to the Iowa Arts Council, a division of the Iowa Department of Cultural Affairs. Applicants must adhere to the funding policies of the Iowa Arts Council.
Fiscal Year 2022 Application Deadline
Rolling deadline until program funds are depleted for the funding period of July 1, 2021 - June 30, 2022
Applicants will be notified within two weeks of application receipt.
Final Report Deadline
Grant recipients are required to complete a final report by August 1, 2022.
Applicants may request funding for eligible one-time project expenses that are incurred and expended within the eligible funding period.
- Minimum Grant Request: $1,000
- Maximum Grant Request: $2,500
Applicants are required to demonstrate investment in a project by providing matching funds for eligible one-time project expenses that are incurred and expended within the eligible funding period in an amount that is equal to or greater than the total grant amount requested from the Iowa Arts Council. Required match may be either in-kind or cash. For example, an applicant that requests $1,000 in grant funds must have at least $1,000 in either, or a combination of, cash match and in-kind donations for a total project budget of $2,000.
All project activities and incurred expenses must occur within the eligible funding period of July 1, 2021 – June 30, 2022.
Eligible applicants must be one of the following types of entities. Entities who do not meet these requirements are not eligible to apply.
- Current, legal Iowa resident artist who is 18 years of age or older and physically located in Iowa
- Residence is defined by Iowa Code 422.4 and Iowa Administrative Code 701.38.17 (422)
- An application from an individual artist must support a project that is initiated and managed by the individual artist, not an organization with which the individual applicant has a formal affiliation such as employment or volunteer service. Individuals who seek funding on behalf of programs or entities that are not yet formally organized as a nonprofit must apply as an organization and adhere to the Fiscal Agent Policy
- Applicants who represent an artist collective or group must apply as an individual artist and clearly state their individual role in the project proposal.
- Federally tax exempt 501(c)3 nonprofit organization incorporated and physically located in Iowa
- Physical location of the organization is defined as maintaining a current home office and registered agent address in Iowa defined by Iowa Code 490.501 as well as maintaining a primary staff presence physically located and working in Iowa
- Entities located in a border community may be eligible under the Border State Policy
- Entities not yet formally organized may be eligible under the Fiscal Agent Policy
- Nonprofit institution of higher education physically located in Iowa
- Unit of local, county, state or federally-recognized tribal government physically located in Iowa
The following types of entities are not eligible to apply:
- For-profit corporation or business
- Iowa Arts Council administered grantees who have already received a grant from the department for the current application funding period
- Grants funded by the American Rescue Plan or any future federal or state relief program are not subject to this requirement.
- Iowa Department of Cultural Affairs grantees who have already received a grant from the department for any part of the project
- Iowa Department of Cultural Affairs grantees with an outstanding final report or who have been placed on a department funding moratorium
Iowa Arts Council Administered Grant Program Eligibility
- Applicants may not submit more than one application per fiscal year to this grant program.
- Applicants may not submit more than two applications for the same project, regardless of fiscal year.
Applications are encouraged from all applicants that meet the applicant eligibility requirements; however, priority will be placed on applications from organizations or individuals that are led by and/or primarily serve populations that have historically been under-resourced by arts and cultural funding due to geography, race/ethnicity, or socioeconomic status as defined in the Grants Terms and Definitions.
An eligible project must be an arts event defined as a periodic or annual gathering, symposium or other public event that happens in a condensed period of time, features a curated program or series of programs, and has an easily identifiable and unifying theme. Eligible arts events must demonstrate a clear thematic emphasis on arts and culture and must demonstrate public value to Iowans through deliberate public engagement and access to project activities. All project activities must have a clear beginning and end date within the eligible funding period.
Projects that fall outside the definition of arts event are not eligible. In addition, the following types of activities and projects are not eligible for the grant program.
- Acquisition/purchase of artwork including public art
- Capital projects
- Collection maintenance or restoration
- Construction or renovation of a property
- Fundraiser or benefit event
- Lobbying activities
- Non-arts projects
- Ongoing projects or programming for which the identified beginning and end dates are arbitrary
- Projects that result in an applicant’s course credit, degree or certification
- Projects that occur prior to or after the funding period
- Projects that have already received an Iowa Department of Cultural Affairs grant for any part or phase of the project
- Religious activities
Arts Event Partnership Grants support one-time, direct project expenses that are essential to the completion of the proposed arts event. Applicants are required to demonstrate investment in a project by providing matching funds for eligible one-time project expenses that are incurred and expended within the eligible funding period in an amount that is equal to or greater than the total grant amount requested from the Iowa Arts Council. Required match may be either in-kind or cash. For example, an applicant that requests $1,000 in grant funds must have at least $1,000 in either, or a combination of, cash match and in-kind donations for a total project budget of $2,000.
The grant request, cash match and in-kind match expenses must be dedicated to eligible one-time project expenses, legitimate parts of the proposed project, and must be incurred and expended within the eligible funding period. Expenses identified in the grant request and required match should be based on competitive, current market pricing. Applicants that include ineligible expenses in the grant request or required match will be considered ineligible.
- Cash match is actual cash contributed to direct project expenses by the applicant or other funding sources
- In-kind match is donated goods or services contributed to the project by the applicant or other sources
- Funding from the state government cannot be used to meet the match requirement
- Funding from the federal government cannot be used to meet the match requirement
Eligible Grant Request & Match Expenses
The grant request, cash match and in-kind match expenses must be legitimate parts of the proposed project and must be incurred and expended within the eligible funding period. Expenses identified in the grant request and required match should be based on competitive, current market pricing. Eligible grant request and match expenses include direct project costs such as:
- Artist Fees (e.g. creation, preparation, performance time)
- Contractor Fees (e.g. printer, graphic designer, security)
- Domestic Travel (e.g. mileage, accommodation, per diem)
- Projects that involve domestic travel outside of Iowa must clearly demonstrate how the activities benefit Iowans and the arts community in Iowa.
- Equipment under a total of $5,000 per unit (e.g. camera, software, kiln)
- Materials (e.g. paint, costumes, props)
- Marketing (e.g. print material, ad buys, design fees)
- Personnel Time Dedicated to the Project* (e.g. planning, execution, evaluation time)
- Rentals (e.g. stages, lighting/sound, scissor lift, portable restrooms)
*Applicant must demonstrate how personnel time is specifically dedicated to the proposed project.
Ineligible Grant Request & Match Expenses
Expenses that fall outside of the identified eligible expenses for the project may not be included as part of the grant request or the required cash and in-kind match. Applicants that include ineligible expenses in the grant request, cash or in-kind match will be considered ineligible. Ineligible grant request and match expenses include:
- Budget shortfalls
- Capital expenditures including equipment over a total of $5,000 per unit
- Collection maintenance or restoration
- Deficit or debt reduction
- Expenses incurred prior to or after the funding period
- Foreign travel
- Fundraising or benefit
- Lobbying activity
- Ongoing or operating expenses including utilities, rent/lease, office supplies, and personnel time that is not dedicated to the project
- Personnel benefits
- Prizes and awards
- Property maintenance, restoration or renovation
Department Eligibility and Funding Review
Submitted applications are reviewed by staff for completion, eligibility and adherence to published guidelines. Applications are reviewed as submitted. New application information or subsequent application clarification submitted after a program deadline is not considered. Staff will also review an applicant’s record of compliance and good standing with the Iowa Department of Cultural Affairs, State and Federal government. Applications or applicants determined by staff to be ineligible or incomplete will not move forward in the review and are specifically denied any appeals process. Eligible applications will be submitted to the Administrator of the Iowa Arts Council and the Director of the Department of Cultural Affairs for consideration and funding approval. All funding decisions are final and may not be appealed due to dissatisfaction. Applicants may review the department appeals policy for information on grounds for appeal and the appeal process.
Applicants will be notified of funding decisions via email within two weeks of application receipt. Applicants are notified of the status of their application whether they are or are not awarded funding. Applicants will be contacted if any additional information is required and are encouraged to refrain from contacting staff for application status updates until funding decisions are made.
Glossary of Terms and Definitions
Applicants should refer to the glossary for clarification of program terms and definitions.
The Iowa Arts Council is committed to providing reasonable accommodations to eligible applicants. For technical support submitting the online application, please contact the Accessibility Coordinator, Lindsay Keast at email@example.com, at least two weeks in advance of application submission.
Potential applicants are encouraged to review all published material and contact Program and Operations Coordinator at firstname.lastname@example.org with questions well in advance of application submission. Applicants are required to contact Sarah Florian prior to submitting an application.