The Grantee Handbook provides an overview of program requirements related to your Iowa Arts Council-administered grant award. Find information on how to manage your grant including project revisions, reporting requirements, taxes, acknowledgment, logo usage, legislative correspondence, sample press releases and how to keep in touch with the Iowa Arts Council throughout the funding period.
Revisions to Funded Activity
Any significant revisions to implementation, use of grant funds, or changes in contact information must be reported immediately to the Iowa Arts Council. Budget adjustments that include the reallocation of funds to other eligible project expenses do not have to be reported.
Return of Grant Funds
Grantees must contact the Iowa Arts Council prior to returning grant funds. Do not mail funding back to the department without first contacting a staff member to discuss the situation.
Compliance
Funding Policies
Grant recipients are subject to the funding policies of both the Iowa Arts Council/Iowa Department of Cultural Affairs and any federal funding agencies identified in the award email as follows.
- Iowa Arts Council | All awards are subject to the funding policies of the Iowa Arts Council.
- National Endowment for the Arts | Awards supported by the National Endowment for the Arts are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Partnership Agreements.
- National Endowment for the Humanities | Awards supported by the National Endowment for the Humanities are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued December 26, 2014 or later).
Financial Documentation
Grant recipients must maintain records and documentation of financial transactions related to the use of the grant funds for three years after the funding period end date for auditing purposes.
Reporting
Reporting for Iowa Arts Council-Administered Grant Programs
Completion of a report at the end of the state fiscal year in which funded activities occurred is a requirement of the funding agreement. Reports are, generally, due August 1, one month after completion of the state fiscal year, June 30, unless otherwise stated in the grant agreement. Grantees who submit a late final report will be put on a funding moratorium of no less than one year at the discretion of the department. Grantees with an outstanding report are not eligible for any Iowa Department of Cultural Affairs grant programs until the report is completed and submitted. See your grant contract for your final report due date.
Final Report Forms
Final reports must be submitted online via the Iowa Arts Council’s SlideRoom, an online application portal. Final reports will not be accepted in any other format. Grantees can access current report forms at iowaartscouncil.slideroom.com.
Taxes
Reporting Grant Payments on Taxes
Grant payments are processed as non-taxable payments by the State of Iowa. Grantees of Iowa Arts Council/Iowa Department of Cultural Affairs administered funds will not receive a 1099MISC form for grant funding. Iowa Arts Council staff is unable to provide tax advice regarding how to report the grant payment on taxes. Grantees should consult a tax advisor regarding the implications of the grant payment on taxes.
Keep in Touch
Grantee Promotional Information
Let us know when Iowa Arts Council/Iowa Department of Cultural Affairs funded activity is happening by sending updates, images and event details. The Iowa Arts Council is dedicated to communicating the impact and value of grantee activity through department platforms and networks. Selected activities will be highlighted in our event calendar, blog, newsletter and social media. To have your event or activity considered for inclusion on department social media platforms, complete the grantee event form. You will need to prepare the following information in advance.
- Title
- Date
- Description (150 words or less)
- Link to more information
Newsletter
Sign up for the Iowa Arts Council newsletter, Iowa Arts News.
Social Media
Tag @IowaArtsCouncil and use the hashtags #iacgrantee and #iowaarts to promote your funded activity.
- Facebook | Like the Iowa Arts Council on Facebook
- Twitter | Follow the Iowa Arts Council on Twitter
- Instagram | Follow the Iowa Arts Council on Instagram
Project Visits
Invite department staff, board members, and legislators to your Iowa Arts Council/Iowa Department of Cultural Affairs funded activity. You can find your legislators’ contact information on the Find Your Legislator webpage. Grantees are required by contract to provide complimentary access to the Iowa Arts Council for appropriate departmental representation and/or observation at the funded activity upon timely request by the department.
Acknowledgment
Acknowledging the state and/or federal support provided through the Iowa Arts Council, the Iowa Department of Cultural Affairs, and federal partners in all materials and announcements, audio and visual, for all grant funded activities is a requirement of your funding agreement. The proper credit line and logo usage vary depending on the source of funding for each grant program. Your grant award notification email will identify the funding source of your grant award and will be one of the following:
- Iowa Arts Council/Iowa Department of Cultural Affairs
- Iowa Arts Council/Produce Iowa/Iowa Department of Cultural Affairs
- Iowa Arts Council/Iowa Department of Cultural Affairs and the National Endowment for the Arts
- Iowa Arts Council/Iowa Department of Cultural Affairs, Arts Midwest and the National Endowment for the Arts
- Iowa Arts Council/Iowa Department of Cultural Affairs and the National Endowment for the Humanities
If you have specific questions about how to acknowledge funding for your grant activity, please contact Iowa Arts Council staff. Follow the instructions listed below to acknowledge the appropriate funding sources.
Iowa Arts Council/Iowa Department of Cultural Affairs Acknowledgment
If your grant award notification email identifies the Iowa Legislature as the source of funding for your grant award, you must use only the Iowa Arts Council/Iowa Department of Cultural Affairs logo and one of the following credit lines on all materials and announcements for funded activities.
